There are many benefits to forwarding Outlook mail to Gmail. Outlook offers only 15GB of space. On the other hand, Gmail provides a huge space. So, if you want to save space in Outlook, you can forward all the emails from Outlook to Gmail and delete them from your Outlook account. Sometimes, you need to forward selected emails or forward a bulk of emails. But fortunately, the forwarding process is very easy and painless. If you don’t have enough technical knowledge about forwarding the emails, then don’t panic. Just go through this article which will surely help you to know how to forward Outlook to Gmail.

The Easiest Way to Forward Emails to Gmail from Outlook

Many organizations and companies utilize Outlook to manage incoming and outgoing emails. When you’re far away from your computer, then you can’t access your work emails from other devices. So, the most effective solution is simply the back up of the copy of your emails. In that case, you can forward your preserved emails to your Gmail account from the Outlook program.

To do this, you have to go through these steps one by one instructed below:

  1. First of all, click on the File menu which you will find in the top-left corner.
  2. Then, choose the ‘Manage Rules & Alerts’ option.
  3. Now, you will be able to see the ‘New rule’ window.
  4. Select the ‘Check messages when they arrive’ option under ‘Start from a blank rule’.
  5. Now, uncheck all the options which you will find in ‘Rules Wizard’.
  6. When the message ‘This rule will be applied to every message you receive. Is this correct?’ appears on the screen, just click on ‘Yes’.
  7. Choose the ‘Forward it to people or distribution list’ option under ‘What do you want to do with the message’.
  8. Now, press the Next button.
  9. Write your Gmail address in the ‘To:’ section.
  10. After writing the right Gmail address, click on OK. Then, choose Next.
  11. Now, uncheck all the options under the ‘Setup exceptions’ box. Click on Next.
  12. At last, type your name for your rule and turn on this rule. If you want to forward all the emails at a time, then choose the ‘Run this rule now on messages already in Inbox’ option.
  13. Select Finish to forward emails.

How to Forward Outlook to Gmail Online – An Effective Guide

Some companies use the paid version of Outlook, Office 365 or Exchange Server 2016. It means that the Outlook is not a program, it is usually the online version. But, the good thing is that you can still forward your emails from the Outlook Web app. To do this, just maintain the below steps which we are providing:

  1. First of all, you have to launch the Web app of Outlook.
  2. Then, find the Settings option.
  3. Click on Options. Then, go to ‘Organize email’.
  4. You can see the ‘Inbox rules’ option under it.
  5. Select the ‘+’ icon.
  6. Choose ‘Create a new rule for arriving messages’.
  7. Then, go to the ‘When the message arrives’ section.
  8. Click on the ‘Apply to all messages’ option.
  9. Tap on the ‘More options’ button.
  10. After that, choose the ‘Forward, redirect or send’ option.
  11. Now, select ‘Forward the message to’.
  12. Now, type your right Gmail address in the ‘To:’ section. At last, click OK.
  13. By clicking OK, all messages will forward to your Gmail account from Office365.

Forward only Specific Emails to Gmail from Outlook at Ease

If you want to forward all the emails at a time, then the process is easy. But, if you are willing to forward some specific emails to Gmail, then you have to do more steps to complete these process successfully.

Forward Specific Emails from Outlook Program

If you use the Outlook Program for boosting your business communication and you don’t know how to forward Outlook to Gmail, then you can perform this guideline instructed below:

  1. At first, choose the File option. Then, find ‘Rule and alerts’ under File option.
  2. Now, click on ‘New rule’.
  3. After that, click on ‘Check messages when they arrive’. Select the Next button.
  4. Now, select the specific emails which you want to forward.
  5. You can find many options like  ‘From people or distribution list’, ‘with specific words in the subject’, ‘with specific words in the body’ and many others under the ‘Which condition(s) do you want to check?’ option. You have to select the options which you prefer.
  6. Now, write in the criteria of each of the option. After that, select Next.
  7. Choose ‘Forward it to people or distribution’, and then click Next again.
  8. Now, type your correct Gmail address and press OK.
  9. Type a name for the rule and click on the ‘Turn on this rule’ box.
  10. Tap on the finish button to forward your preferred emails.

Forward Specific Emails from Outlook Web App

The process of forwarding specific email is almost the same for the Outlook web app. To do this, just follow these below steps one by one:

  1. First of all, you have to launch the Web app of Outlook.
  2. Then, find the Settings option. Click on Options.
  3. Then, go to ‘Organize email’. You can see the ‘Inbox rules’ option under it.
  4. Select the ‘+’ icon.
  5. Choose ‘Create a new rule for arriving messages’. Then, go to the ‘When the message arrives’ section.
  6. Click on the ‘Apply to all messages’ option. Tap on the ‘More options’ button.
  7. After that, choose the ‘Forward, redirect or send’ option.
  8. Now, check all the options which you prefer for applying and set the criteria of each of the option.
  9. Now, type the correct Gmail address where you want to forward your emails.
  10. At last, click OK. It will save the rule.

That’s it! In this article, we have shown you everything about how to forward Outlook to Gmail whether your organization uses Outlook on the desktop or smartphone, it doesn’t matter. All the processes are useful and tested. We hope, you can easily forward your emails by performing these instructions. If you are still witnessing some problem while forwarding emails from Outlook, then it is the best to opt for an expert’s help.

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